Attendees:

Pete Wildenborg, Greg Smith, Anne Harri, Dan McGrane, Trent Mays, Itene Patrek, Gary Yarrow.

Called to order at 7:15 p.m. by President Pete Wildenborg.

• Minutes of the October 26, 2000 Executive Council Meeting were reviewed and approved as presented.
• Ballots were opened and counted. The election results were:
• President-Elect: Brian Vetter
• Secretary-Treasurer: Dan McGrane
• Executive Council members: Ken Kerns and Janet Silsby
• The Secretary-Treasurer's report was presented. It was accepted and approved.
• Affiliate coordinator's report was presented as:
• There are 16 Affiliates to the Chapter. No new applications have been received since fall of 2000.
• The meeting sponsors are ICN, represented by Tom Chwierut and Inovision, represented by John Yasenak. Both sponsored at $150 level.

Old Business:

• The Science Teacher Award Committee Chair resigned and President was not notified until late fall. Doug Gossen took over as Chair but no applications came in from the winter mailing. The plan is to use the applications from the previous candidates after checking with them and updating their applications if necessary. The Science Teacher Award would be reopened for additional applicants and then awarded in the fall. The fall awardee would be our national nominee.
• The MN Safety Council's networking meeting/banquet for Occupational health and IH professionals, the TEAM Approach, was reported on by Irene Patrek. She stated it was not a technical meeting but a good chance for us to network with other occupational health professionals. It was moved and seconded to spend $200 to become a sponsor of the TEAM Approach meeting next spring as a trial. Irene Patrek was charged with contacting the MN Safety Council to arrange our membership and to offer a non-technical health physics speaker for the meeting as keynote speaker. Various speakers and topics were discussed.
• The Records Retention ad hoc Committee (Chair: Duane Hall, members: Anne Harri, Pete Wildenborg, Jan Braun) met earlier in the afternoon today at Mayo Clinic. They identified the types of records which would be kept and what would be sent to the National HPS repository at the Univ. of TN. The frequency of deposits and age of records to be kept on hand was agreed upon. We will send records once a year after the fall meeting. The immediate Past-President will collect and deposit the records. The records retention policies will be added to the officers' written duties on the website.
• It was discussed whether to update the logo for the NCC. There will be a call for proposed new logo designs to be sent to Jan Braun by Friday September 14, 2001 for consideration at the Fall Meeting. If none come in, or none are accepted, the logo will remain the same.
• The website mechanics for the NCC were discussed. Jan Braun provides the information in electronic format and Mike Lewandowski posts it on the website. Pete Wildenborg is going to open up the topic at the business meeting tomorrow to see if anyone else is interested in helping Mike maintain the site. The Council discussed and set out the website vision as:
  • The website will replace the membership handbook for all but non-web access members.
  • The customer for the website is the NCC membership and prospective members, and as a networking site for other HPs.
  • The goal is to put all paper products on the website including
  • handbook
  • newsletters
  • the ballot in the future
  • dues notices and amount using password protection
  • the membership handbook which will need the awards and past officers added to the website to be complete
  • the Secretary-Treasurer will call all non e-mail members to verify that they do not have an e-mail address.

New Business:

• Two new members applied to the NCC. Jason Flora of 3M Corporate Health Physics and Marcum Martz of the Medical College of Wisconsin. They were both approved.
• Dan McGrane was selected as the Chapter Council meeting representative for the NCC at the Cleveland meeting. Others from the Chapter will attend as they can.
• The Wissink Memorial Lecture will consist of the guest Fall Meeting speaker invited in honor of the Chapter Award recipient. This will involve a change in the president-elect's duties which was approved by vote.
• Suggestions for the Fall Meeting guest speaker were solicited.
• It was decided to provide a small gift for the meeting speakers and vendors in the $5-$10 range. The gift should be unique to the location if possible. It will be added to the duties of the President-Elect and the meeting host to obtain these gifts to be given. Costs incurred will be reimbursed.
• The resignation of Councilor Trent Mays was taken with thanks for his service. It was decided no temporary replacement would be appointed as the new officers would take their places at the next meeting.
• Dan McGrane will do the technical notes for the meeting tomorrow.

Meeting adjourned at 9:15 p.m.